Privacy Policy

Last updated: 10 May 2026

This Privacy Policy explains how KASICON 2026 (“we”, “our”, or “us”) collects, uses, stores, shares, and protects your information when you use our website https://kasicon2026.com/, our mobile application, and related digital services.

KASICON 2026 is the 49th Annual Conference of the Association of Surgeons of India, Kerala Chapter, hosted by Kannur Surgical Society. The conference is scheduled from May 15–17, 2026, at E.K. Nayanar Auditorium, Kannur, Kerala.

By using our website, mobile app, registration services, or related digital platforms, you agree to the terms of this Privacy Policy.

1. Information We Collect

We may collect information from you when you visit our website, register for the conference, use the mobile app, contact us, participate in event activities, or interact with our services.

1.1 Personal Information

We may collect the following information:

• Full name
• Email address
• Phone number
• Address or city
• Designation, institution, hospital, or organization name
• ASI membership details, if applicable
• Registration category
• Payment or transaction reference details
• Workshop or program preferences
• Messages submitted through contact forms
• Support requests or inquiries

1.2 Conference Registration Information

When you register for KASICON 2026, we may collect information required to process your registration, issue confirmations, manage delegate access, and provide conference-related services.

This may include:

• Delegate name
• Registration type
• Workshop selection
• Accompanying person details, if applicable
• Payment confirmation details
• Invoice or receipt details
• QR code or check-in information
• Attendance and participation records

Registration on the website may redirect to or use third-party registration platforms, including Zivents, as shown on the KASICON 2026 website.

1.3 Mobile App Information

If you use the KASICON 2026 mobile app, we may collect data needed to provide app features such as:

• Login or registration details
• Delegate profile details
• QR code check-in data
• Session attendance data
• Quiz or poll responses
• Questions submitted during sessions
• Feedback responses
• Notifications preferences
• App usage activity
• Device information
• Crash logs and performance data

1.4 Automatically Collected Information

When you use our website or mobile app, certain technical information may be collected automatically, including:

• IP address
• Browser type
• Device type
• Operating system
• App version
• Pages or screens viewed
• Date and time of access
• Referring website or source
• Usage activity
• Error logs and diagnostic data

This information helps us improve website performance, app stability, security, and user experience.

1.5 Cookies and Similar Technologies

Our WordPress website may use cookies and similar technologies to:

• Enable website functionality
• Improve website performance
• Remember user preferences
• Analyze website traffic
• Prevent spam or misuse
• Support security features

You can control or disable cookies through your browser settings. However, some parts of the website may not function properly if cookies are disabled.

2. Mobile App Permissions

The KASICON 2026 mobile app may request certain permissions depending on the features available.

2.1 Camera Permission

The app may request camera access for features such as QR code scanning, delegate check-in, badge verification, or uploading images where applicable.

2.2 Notification Permission

The app may request permission to send push notifications related to:

• Conference updates
• Session reminders
• Announcements
• Program changes
• Important alerts
• Event activity updates

You can disable push notifications from your device settings.

2.3 Storage or Media Permission

If the app allows uploading or accessing images, documents, or media, it may request storage or media access. This permission will only be used for app-related features.

2.4 Internet Access

The app requires internet access to load conference information, sync data, process registration-related features, send updates, and provide digital conference services.

3. How We Use Your Information

We may use your information to:

• Process conference registrations
• Confirm delegate participation
• Manage conference access and check-ins
• Provide website and mobile app services
• Share conference updates and announcements
• Send registration confirmations and event-related communications
• Manage workshops, sessions, quizzes, polls, and feedback
• Respond to inquiries and support requests
• Improve website and app performance
• Maintain event security and prevent misuse
• Generate attendance or participation records
• Issue receipts, invoices, or payment confirmations
• Comply with legal, regulatory, tax, or administrative requirements

4. Payments and Transactions

If you make payments for registration, workshops, or other conference services, payment-related information may be processed by banks, payment gateways, registration platforms, or authorized service providers.

We do not store complete debit card, credit card, UPI, or banking credentials on our own servers unless explicitly stated and handled through secure, compliant systems.

Payment providers and registration platforms may process your data according to their own privacy policies and terms.

5. Third-Party Services

We may use third-party services to operate and improve our website, mobile app, registration process, communications, analytics, hosting, and technical infrastructure.

These may include:

• Website hosting providers
• WordPress plugins and security tools
• Registration platforms
• Payment processors
• Email communication services
• SMS or WhatsApp communication services
• Analytics services
• Push notification services
• App crash reporting tools
• Cloud storage or server providers
• Google Play Services
• Apple services

These third parties may collect or process information according to their own privacy policies.

6. How We Share Your Information

We do not sell your personal information.

We may share your information only when necessary, including with:

• KASICON 2026 organizing committee members
• Kannur Surgical Society representatives
• Conference administrators and authorized staff
• Registration and ticketing service providers
• Payment processors or banks
• Technical service providers
• Hosting and cloud service providers
• Email, SMS, or notification service providers
• Legal, tax, audit, or regulatory authorities when required
• Law enforcement or government agencies when legally required

We share only the information needed for the relevant purpose.

7. Conference Communication

By registering for or participating in KASICON 2026, you may receive event-related communications such as:

• Registration confirmations
• Payment updates
• Program schedules
• Workshop details
• Venue information
• Important announcements
• App-related alerts
• Certificate or participation updates
• Feedback requests

These communications are necessary for managing the conference and may be sent by email, phone, SMS, WhatsApp, app notification, or other communication channels.

8. Public Participation and User Content

If the website or app allows you to submit content such as questions, quiz responses, poll answers, feedback, comments, photographs, reels, or other event-related material, we may collect and process that content for conference activities.

Some submitted content may be visible to organizers, speakers, moderators, or other delegates depending on the feature.

Do not submit confidential, sensitive, or personal information unless it is required for the relevant feature.

9. Certificates, Attendance, and Event Records

We may use registration, check-in, attendance, and participation data to:

• Verify delegate participation
• Generate certificates
• Maintain conference records
• Manage workshop attendance
• Prepare internal reports
• Support event administration

10. Data Retention

We retain personal information only for as long as necessary for conference operations, legal compliance, accounting, dispute resolution, certificate verification, event records, and administrative purposes.

When information is no longer required, we may delete, anonymize, or securely archive it.

11. Data Security

We use reasonable technical and organizational measures to protect your information from unauthorized access, loss, misuse, alteration, or disclosure.

However, no website, mobile app, server, or internet transmission is completely secure. Therefore, we cannot guarantee absolute security.

12. Your Rights and Choices

Depending on applicable law, you may have the right to:

• Request access to your personal information
• Request correction of inaccurate information
• Request deletion of your information
• Withdraw consent where applicable
• Object to certain processing activities
• Request a copy of your information
• Disable cookies through browser settings
• Disable app permissions through device settings
• Disable push notifications through device settings

To exercise these rights, contact us at:

kasicon2026@gmail.com

13. Account and Data Deletion Requests

If the KASICON 2026 mobile app provides user accounts or delegate login, you may request deletion of your account or personal data by contacting us.

Please email:

kasicon2026@gmail.com

Include your registered name, email address, phone number, and registration details so we can identify your record.

We may retain limited information if required for legal, accounting, tax, security, fraud prevention, certificate verification, or legitimate administrative purposes.

14. Children’s Privacy

KASICON 2026 is intended for medical professionals, delegates, faculty, students, organizers, and conference participants.

Our services are not directed to children under the age of 13. We do not knowingly collect personal information from children. If we become aware that a child has provided personal information, we will take appropriate steps to delete it.

15. External Links

Our website or mobile app may contain links to third-party websites or services, including registration platforms, payment providers, partner websites, app stores, or other external resources.

We are not responsible for the privacy practices, content, or security of third-party websites or services. Please review their privacy policies before using them.

16. International Data Processing

Your information may be processed or stored on servers located in India or other countries, depending on the service providers used for hosting, cloud services, analytics, email, app services, or registration systems.

By using our website or mobile app, you understand that your information may be processed outside your location where permitted by applicable law.

17. Updates to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated “Last updated” date.

Continued use of our website, mobile app, or services after changes are posted means you accept the updated Privacy Policy.

18. Contact Us

For questions, concerns, privacy requests, or data deletion requests, contact us at:

KASICON 2026
Website: https://kasicon2026.com/
Email: kasicon2026@gmail.com